Check lists

CHECKLISTS

Welcome to teamPorch! Find your position and check your responsibilities!

GREETER

Greeters - teamPorch Training Checklist

Welcome to the First Impressions team!

It is VERY important to make sure you look nice! (you can’t fix ugly) Make sure that your clothing is appropriate, modest, and remember you are representing The Porch and God!

It is VERY important that you arrive on time and that you are ready on time!

It is VERY important that you are friendly and reach out to any new people that might need help or need to feel welcome!

It might be wise to read and be familiar with the other positions just in case!

We typically have practice at 7:30am and start the run-through at 8:40am.

Please read and check off each item on the “weekly” checklist EVERY Sunday.

For video training go to www.theporchcommunitychurch.com/training

GOAL – Ensure that the Sunday service experience is welcoming, organized, & done with excellence in order to leave guests with a pleasant & lasting first impression.

Before Service Starts:

Arrive 30 minutes before the start of service (20 minutes before additional services)
Go over and check off your “weekly” check list as a quick refresher
Find name badge and put it on
Look at your area’s first impression and clean up
Be ready to help Ushers and Next Steps if needed.
Attend the VIP vision meeting
Help put inserts in bulletins
After your area is ready for guests, ask Ushers and Next Steps if they need any help
One greeter should stand at the front door, open it as guests arrive, and hand out bulletins.
One greeter should stand at the lobby door handing out additional items
If weather is nice, open both doors the whole time
If raining, 1 greeter should be ready to assist guests w/ umbrella (on stairs or by front door)
Welcome everyone with a smile, eye contact, and handshake
Make sure to say “Welcome to the Porch!” or “Good morning!”
Direct families with kids to take their kids downstairs

During Service:

Close sanctuary doors at 30 seconds left in the countdown, but remain in the foyer to greet any guest that arrive late

Greeters should stay in lobby until the start of the second song (after meet and greet).
Leave bulletins on the next steps center
Keep an eye out for anyone arriving late who needs greeted
Be on the look out for families with kids and let them know we have age appropriate services downstairs!

After Service:

Open the doors as guests leave (beat EVERYONE out!)
As service ending return to you post until the next shift arrives to take your place
Say “Goodbye” at the door or “Have a good day!” as they leave
3 minute rule; talk people you don’t know for the first three minutes after service.
You’ll be the last thing they remember….so be nice!

Questions, comments, concerns, need supplies?
Ron Novak (913) 937-1182

NEXT STEPS CENTER

Next Steps - teamPorch Training Checklist

Welcome to the First Impressions team!

It is VERY important to make sure you look nice! (you can’t fix ugly) Make sure that your clothing is appropriate, modest, and remember you are representing The Porch and God!

It is VERY important that you arrive on time and that you are ready on time!

It is VERY important that you are friendly and reach out to any new people that might need help or need to feel welcome!

It might be wise to read and be familiar with the other positions just in case!

We typically have practice at 7:30am and start the run-through at 8:40am.

Please read and check off each item on the “weekly” checklist EVERY Sunday.

For video training go to www.theporchcommunitychurch.com/training

GOAL – Ensure that all guests feel welcomed, comfortable, informed, & blessed with excellence, to encourage their next step of connection by:

Next Steps (1) – Before Service Starts:

Arrive before 40 minutes before the start of first service. 20 minutes before the start of additional services.
Be sure to wear the appropriate color porch shirt.
Go over and check off your “weekly” check list as a quick refresher
Find name badge and put it on
Look at your area’s first impression and clean up
Remove any random items from the next steps center & find their home
Throw away any trash, old bulletins or used cups
Empty trash cans in the bathrooms, refreshment center, and lobby. Clean lids if needed.
Make sure bathrooms are clean and stocked with paper towels & toilet paper
Turn on lights in bathroom
Lightly spray air freshener in the lobby and the sanctuary – located under next steps center
Vacuum and sweep if needed
Turn on lights on the porch vision wall and lamp in foyer
Turn on the coffee machine
Restock all coffee items
Refill water container
Stock donuts
Place some cups next to the coffee to make them easy to notice and locate
Look for and locate supplies, usually in refreshment center/upstairs or in the attic.
Wipe down refreshment center and next steps center (if needed)
Put announcements into bulletins & ask for help from ushers or greeters if needed.
Place extra bulletins on next steps center
Stock all business cards, baptism forms and other documents
Familiarize yourself with what is available at the next steps center
BE familiar with location and prices of t-shirts, bracelets, hoodies, glasses. Red Porch shirts are traded for a filled out next steps card only (or $10)
Make sure porch shirts and swag bags for families are ready.
Attend the VIP vision meeting 15 minutes before the start of service.

Service Starts:

Stand at or near the next steps center
Welcome, inform and talk to new people! (Focus on NEW people!)
Direct children where to go. (0-4 downstairs, 5-8 stay up just for worship)
Take your seat at the start of the second song. (after meet and greet)

After Service:

Stand behind the next steps center, until replacement arrives to relieve you.
Answer questions and hand out Porch shirts
Smile & look for people you don’t know
After the final service of the day, place any remaining donuts in the box and take to the kitchen.
Turn off lights of the vision wall letters and lamp in foyer
Turn off coffee machine
Let your leader know if any supplies are low or needed

Questions, comments, concerns, need supplies?
Kasey Cannon (720)-327-5675

USHER

Ushers – First Impressions Team Training Checklist

Welcome to the First Impressions team!

It is important to make sure you look nice! Make sure that your clothing is appropriate, modest, and remember you are representing The Porch and God!

It is important that you arrive on time and that you are ready on time!

It is important that you are friendly and reach out to any new people that might need help or need to feel welcome!

GOAL – Ensure all visitors can find a seat, that their worship needs are met with excellence, and smoothly collect & accurately record of all the Sunday tithes & offerings.

Ushers (2-4 people) –
Before Service Starts:

Arrive 30 minutes before the start of service
Go over and check off your “weekly” check list as a quick refresher
Find name badge and put it on
Check overall first impression of your area
Make sure Next Step cards and pens are stocked in ALL plastic seatback holders
Chairs should be set up so that every other chair has a plastic holder on the back.
Make sure 2 Bibles are under each of the first-row chairs.
Make sure all other chair racks have 1 Bible
Each front row chair should have a pen on the seat.
The end of each row should have a tissue box
Cover back row with a black cover.
Be ready to help Greeters and Next Steps if needed.
Attend the VIP meeting
Stand just inside the sanctuary doors
Make sure to SMILE and say “Welcome!” or “Good morning!”
Help guests find a seat before service
Feel free to nicely ask people to scoot in towards the middle of rows
Be ready to pull down extra chairs

Questions, comments, concerns, need supplies?
Luke Bova (816) 654-2281

WORSHIP TEAM

Worship Team - teamPorch Training Checklist

GOAL – Ensure that the Sunday service experience is welcoming & organized in order to leave guests with a pleasant first impression

It is VERY important to make sure you look nice! (you can’t fix ugly) Make sure that your clothing is appropriate, modest, and remember you are representing The Porch and God!

It is VERY important that you arrive on time and that you are ready on time!

It is VERY important that you are friendly and reach out to any new people that might need help or need to feel welcome!

It might be wise to read and be familiar with the other positions just in case!

We typically have practice at 7:30am and start the run-through at 8:40am.

Please read and check off each item on the “short” checklist EVERY Sunday. For video training go to www.theporchcommunitychurch.com/training

Worship Team –

Arrive at 7:30 am (VIP meeting @ 8:45am and 10:15am)
Go over and check off your “short” check list as a quick refresher
Prepare by practicing the set at least once during the week
Listen to the order (chorus/verse) of song & what your instrument plays
If not done, pull your chord charts and others if you have time
Have your instrument tuned, powered on or ready by 7:30
During practice, take physical notes in pencil of any changes or trouble spots
Attend the VIP vision meeting at 8:45.

If you have down time, Help make sure things are organized and ready

(Bibles, chairs, connection cards, trash…communion if needed).

Be on stage 2 minutes before service
Use your music abilities to serve during praise/worship
Lead as an example by taking notes and listening to the sermon
Participate in worship, even on your days off
Be aware of and follow the dress code
Turn on power strips if needed off
Keep a good attitude
Be willing to make any changes requested

Questions, comments, concerns, need supplies?
Contact Zephan Vining:

AVL: PROPRESENTER

Propresenter - teamPorch Training Checklist

Welcome to teamPorch!

It is VERY important to make sure you look nice! (you can’t fix ugly) Make sure that your clothing is appropriate, modest, and remember you are representing The Porch and God!

It is VERY important that you arrive on time and that you are ready on time!

It is VERY important that you are friendly and reach out to any new people that might need help or need to feel welcome!

It might be wise to read and be familiar with the other positions just in case!

We typically have practice at 7:30am and start the run-through at 8:40am.

Please read and check off each item on the “weekly” checklist EVERY Sunday.

For video training go to www.theporchcommunitychurch.com/training

GOAL – Ensure Sunday service presentations from start to finish are done with excellence as an enhancement to the service creating a distraction free environment for people to connect with God in person or online.

Before Service:

Arrive before 8:30 (VIP meeting @ 8:45)
Go over and check off your “weekly” check list as a quick refresher
Find name badge and put it on
Locate order of service and take it to the booth
Look over the order of service for important information
Turn on projector, THEN hook up computer, THEN open ProPresenter
Review worship slides as the band runs through them to get familiar w/order
Make slide or pad key changes as needed.
Look through the sermon notes and make sure all slides make sense
Test ALL videos during band break (8:10)
Begin playing pre-service slides and music after sound check
Attend VIP meeting (8:45)
Play the 5 minute countdown at 8:25,9:25, and 10:40
Everyone should be in place at 2 minutes.
Begin 2 minute music
Be ready to add a couple minutes, if band is not ready yet

During Service:

Run slides during praise and worship
Be sure to click next slide as band sings last word on the current slide
Ensure smooth key transitions between songs
Play music as people are greeting each other.
Play INTRO video as soon as people are instructed to be seated
Run PowerPoint during praise/worship and the sermon
Be sure to stay attentive to the sermon
Play pad during invitation if no one is playing on stage
Be ready with worship slides for invitation song when Erika gives signal
Play playout music after invitation to transition to life change if there is no video
Piano will play through if there is a video
Play life change slide
Begin pre-service slides and music as soon as Pastor dismisses service

Between Service:

Make any necessary changes to prepare for the next service
Repeat process beginning with 5 minute countdown